The Essential Handbook to the Cost of a Paper Shredding Service
Maintaining confidentiality is fundamental in today’s business landscape. Many businesses turn to paper shredding services to safely dispose of sensitive documents but may not be aware of the costs associated.
In this essential handbook, we delve into the various factors to look out for that can impact paper shredding service costs. Let us help your business find the best solution without overspending.
Factors influencing paper shredding service costs
Several factors will impact the overall cost of paper shredding services. These include:
The volume of documents to shred
The amount of paper your business needs to shred will play a significant role in affecting the cost. Larger volumes of paper in an office setting often qualify for lower rates. However, smaller batches could result in higher per-pound or per-bin costs.
The frequency of your service
Businesses that require regular shredding services may receive lower rates compared to one-off customers. Regular schedules, such as weekly or monthly schedules, may offer more cost-effective options over time.
The type of shredding service needed
There are two main shredding options: mobile shredding services and off site shredding services. Mobile, or onsite shredding, is usually more expensive because it involves mobile vehicles coming to your business and shredding your documents on the spot. This differs to off site shredding services, where confidential documents are collected and transported to a secure facility for destruction.
One off shredding services vs schedules
One off service
This option is perfect for businesses with occasional shredding needs, which could be after a big office cleanup or document purge. The cost usually depends on the volume and location, due to some service providers only operating in areas of the country with large footfall.
Schedules
For companies generating significant volumes of confidential waste, a scheduled shredding service will be the most cost-effective choice and a preference to mobile shredding services. However, the cost will again be dependent on the location of the business and the volume being generated.
Hidden fees to watch out for
When considering what paper shredding services your business needs, it’s imperative to be aware of potential hidden fees that could appear. These might include:
Fuel costs
Some companies add a fee to cover transportation costs, particularly for mobile shredding services where a special trip is being made for a one off service.
Extra weight charges
If the weight of your confidential paper needing shredding exceeds a certain limit, you may be charged additional fees by some supply companies.
Emergency service fees
If your business needs same-day or next-day shredding, you will need to expect to pay a premium for rushed services from supply partners.
How to choose the right shredding service for your budget
When your business is deciding the right shredding service to select, it will ultimately depend on two factors: your budget and your business needs. Whilst cost is predominantly the decisive factor, your business must also consider the following:
Is the company compliant?
Before booking a shredding service, make sure the company being used is certified and complies with industry standards for document destruction to help meet GDPR. The main certifications to look out for are ISO, which are:
ISO 9001
Showcasing the quality standards
ISO 27001
Indicates the data security standards
ISO 14001
Indicates an environmentally friendly approach
If regular, can the company match your schedule?
If your business requires a schedule for its shredding services, make sure that the company being used can offer the flexible scheduling you need.
Is the company trustworthy?
A top tip is to check for testimonials and reviews to see if the service provider is a trustworthy provider that fits within your budget.
Book a paper shredding service with Reconomy
Paper shredding service costs will vary significantly based on several factors, including the volume of paper, frequency of service, and type of service needed. Whilst mobile and offsite services each have their pros and cons, scheduled shredding services can provide a cost-effective, secure solution for businesses that handle large amounts of sensitive paperwork. Reconomy is here to help you avoid unnecessary fees, helping you confirm exactly what shredding service requirements your business needs.
Get in touch with us today for an instant quote.